Position Title: Assistant Manager – Human Resource & Admin

Company Nature of Business: Logistics & Warehousing – Global Logistics

Location: Petaling Jaya (Damansara)


Job Responsibilities:

Human Resources

·         Understanding and executing staffing requisition, requirements and issues from all departments.

·         Draft and update of documents such as job descriptions, employee handbook, performance appraisal, forms, SOP, policies and other HR related documents.

·         Review existing documentation stored within the document information system and create new documentation when relevant

·         Conduct orientation program and briefing to new employee.

·         Identify new legislation and legislative changes impacting on the company; target dissemination to the wider organization including an assessment of impact and requirements associated with the change.

·         Manage benefit administration to include plan renewals, evaluation of total benefits package and management of total benefits package, after consultation with the VP of Human Resources.

·         Organizing training sessions or trainings for employees ensuring they are fully equipped to be able to perform their duties.

·         Manage course development and delivery projects in collaboration with internal employees and external providers.

·         Ensure office and facilities to be aware of about any known workplace hazards, existing controls for those hazards and/or safe work practices.


·         Research, organise and book travel arrangements for employees, preparing accompanying travel documents, meeting papers and other relevant information

·         Provide administrative support to personnel ahead of meetings and events; producing information, photocopying and other required tasks.

·         Support office administration, including maintenance of premises and management of external suppliers.

·         Maintain a proper and user friendly filling and document control system for recording and tracking of all documents.

Corporate Governance

·         Implement and review effective strategic risk and business continuity management processes.

·         Work with interdepartmental key personnel to ensure company policies are compliant and coordinated with corporate strategy and legislative developments.

·         Assist interdepartmental key person in the collection, collation and retrieval of evidence-based practice, advice, guidance, recommendations, and service improvement opportunities.

·         Support the Vice President in delivering key enabling processes as set in the internal accountability framework to facilitate efficient and effective service delivery.


·         At least five (5) years of working experience in relevant HR departments preferred. Exposure to logistic industry is a bonus point.

·         Must have excellent selling, negotiation, communication and interpersonal skills.

·         Ideally possess a Diploma, Bachelor’s Degree majoring in Human Resources Management.

·         Analytical and able to judge and make independent decisions.

·         Good computer proficiency in MS Office & Internet Navigation.



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