Job Position: Junior Secretary
(1) Act as a Junior Private Secretary
· Handling all aspects of personal work of the superior.
· Screening telephone calls, enquires and request and handling them appropriately.
· Organize and maintaining diaries, making appointments and appearances.
· Dealing with incoming/ outgoing correspondences. Writing letters, dictate minutes and reviewing interview scripts.
· Prepare documents, briefing papers, reports and interview scripts.
· Carry out background research and presenting findings into subject the superior is dealing with.
· Organize and attend meetings, events.
· Liaise with clients, suppliers, contractors, makeup artist, artist and any other person involved in projects and staff of company’s group.
· Arranging travel and accommodation and when necessary to accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.
· Required outstation/ overseas travelling.
· Attend all matters as per instructed by immediate superior any person assigned on behalf.
· Assist company’s staff with projects/ assignment related to PM Network.
(2) Assisting in Personal Matters
· Being involved in household matters i.e maintaining the household equipments, furnitures, children daily schedule, drivers, maids, guards, gardener and religious teachers including replenishing household items.
· Ensure the superior is well prepared for meetings, event, function or photo sessions.
· Highly committed to the job. Polite and mature.
· Tactful and discrete in dealing with confidential information.
· Flexible, Independent, resourceful, and self driven.
· Pleasant personality and has interpersonal and good communication skills.
· Responsible and proactive. High EQ, handle emotion and stress well.
· Able to work in fast pace and within tight deadline
· Welcome challenges. Multi-tasking and Efficient.
Educational & Working Experience Requirements:
· At least PSD/ Graduates from any discipline.
· Age below 35 with 2 years relevant experience
· Good command of spoken and written English and Bahasa Malaysia.