Position title: Accounts Executive (AP)

Location: Menara Boustead, Kuala Lumpur


Nature of business: Retailing  of  Luxury alcoholic beverages



1.       Account Payable

a.       Apply the A&P and FTT guidelines and Accounting Policies; ensure proper classification before proceeding to book the invoice.

b.      Ensure the invoices are only processed if recorded in the proper nature and account, with approval according to the approval matrix and with the supporting documents, liaise with the person in charge for clarification and highlight to manager for abnormal incident.

c.       Alert the Senior Finance Manager and the Finance Director in case of incompliance

d.      Timely data entry of approved A&P invoices

e.      Prepare of payments of due invoices according to company payment cycle

f.        Issue manual cheque for urgent payment upon instructed

g.       Resolve account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments

h.      Reconcile creditors accounts with supplier statements received

i.        Maintain appropriate filling system

j.        Process promoter claims and payment

k.       Ensure the GL, WBS, and supporting documents are in order

l.        Issue reporting on drinking allowance, promoter girls and any other payable reporting or analysis as per management request

2.       Staff claims

a.       Ensure the description, GL, WBS, the codification, the claimed amounts, the supporting documents are compliant with regulatory requirements, internal policies &procedures.

b.      Alert the Senior Finance Manager and the Finance Director in case of incompliance

c.       Ensure verified staff claim are posted to appropriate SAP account and sku

d.      Ensure payment in a timely manner according to payment cycle – 10th & 25th

e.      Issue T&E report on a monthly basis

3.       Preparation & Filing of Vendor and Customer accounts

a.       Compile all necessary documents & ensure complete approvals as per checklist and DoA before creation of vendor master data account in SAP

b.      Maintain vendor filling system

c.       Review and inactivate the inactive accounts on yearly basis

4.       Compliance

a.       Apply current Procedures and Policies

b.      Contribute to enhance internal control, ethics and compliance




5.       Other ad-hoc projects

a.       Handle ad-hoc duties upon request of the Senior Finance Manager or Finance Director

b.      Participate to any ad-hoc projects upon management request



Education :

ACCA/CIMA/CPA, Degree and above from university with a specialization in accounting/finance

Languages :

Fluent in English, a plus if fluent Mandarin and Bahasa

Professional experience & know how :

Minimum 3 years relevant experience in accounting

Technical & management skills :

a.       Experience in Integrated systems (SAP)

b.      Competency in MS Excel, VBA.

c.       Competent in PowerPoint, MS Words is advantageous

d.      Experience in data downloading and extraction is advantageous

Personal & interpersonal skills :

a.       Attention to detail

b.      Meticulous, pragmatic, determined with a sense of diplomacy, patient, positive

c.       High ethic and integrity

d.      Able to develop and maintain very good relationships with stakeholders

e.      Able to work under pressure while respecting the due dates

f.        Open-minded, proactive, creative thinking, propose and implement solutions


Contact Information

Ummu – Recruitment Executive




Agensi Pekerjaan Crest Force


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